Procurement
Open Solicitations
Victoria Housing Authority (VHA) has numerous and ongoing business opportunities for providers of various services and products. We strive for a fair, efficient, and open business opportunity process. If you are a supplier of products, goods, and/or services, VHA may have opportunities for you and your firm.
All Invitations for Bids (IFBs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and all procurement actions are subject to VHA's procurement policies and federal guidelines. VHA encourages the participation of Section 3 Businesses, Minority Business Enterprises, and Women Business Enterprises in response to available contracts. Open formal bidding is advertised on our website at Procurement Postings. Additionally, major construction project bid information is distributed to state and regional construction plan rooms, for broader outreach.
Current Opportunities
Current procurement opportunities will be posted here as they become available.
Vendor Registration
The Housing Authority of the City of Victoria is updating its procurement system to streamline the process and ensure better communication with its vendors. The new system will be required by all vendors who wish to submit bids. No bids will be accepted if they are not submitted through this system.
Registering to be a vendor for HCAV is free. If you would like to be considered for statewide and national solicitations, there is a registration fee. This is a great way to get your company name in front of more potential customers and generate leads.
Procurement Guidelines
Micro Purchases
- Purchases less than $15,000
- Price quotes from an adequate number of qualified sources of supply
- Issuance of purchase order
Small Purchases
- More than $15,000 but less than $100,000
- Reasonable number of quotes, preferably three (3)
- Quotes may be obtained orally (either in person or by phone), by fax, in writing, e-mail or E-Procurement
- Reasonableness of price
Sealed Bidding
Conditions
- Purchases greater than $100,000 and that are not competitive proposals
- Non-competitive proposals
- Two or more responsive and responsible bidders available
- Firm fixed price contract
- Selection based on price
Requirements
- Public advertising
- Written solicitation with clear scope of work
- Solicitation of an adequate number of vendors or potential contractors
- Public bid opening
- Award to the supplier offering the lowest price and has been determined to be responsive and responsible
Competitive Proposals
Conditions
- Procuring professional services that will exceed the small purchase threshold of $50,000
- Selection to be based on other than price alone
- Request for Proposal (RFP)
Requirements
- Public advertising and direct solicitation
- Ensure an adequate number of qualified sources
- Evaluation criteria stated in solicitation
- Establish methods of technical evaluation
- Determine which vendors are appropriate for further negotiations
- Select the vendor whose proposal is best for VHA
- Noncompetitive Negotiation or Bid
Non-Competitive Proposal
- Limited to single source or if no other bidders or vendors can be identified after solicitation or advertising
- The vendor or bidder provides a unique or singular service or supply item
- Emergency condition whereby life or property is in immediate danger - This method may only be used to alleviate the specific emergency. Subsequent actions to correct the situation or condition require that competitive procurement methods be used
- Unavailable data or information about item or service needed
- HUD authorizes the use of noncompetitive proposal
- The vendor or bidder is the only source for equipment or materials presently used by VHA
Section 3 Registry
What is the Section 3 Business Registry?
- The Section 3 Business Registry is a listing of firms that have self-certified that meet one of the regulatory definitions of a Section 3 business and are included in a searchable online database that can be used by agencies that receive HUD funds, developers, contractors, and others to facilitate the award of certain HUD-funded contracts. The database can also be used by Section 3 residents to identify businesses that may have HUD-funded employment opportunities.
- This registry is a helpful tool to assist recipients of HUD funding (e.g., Public Housing Agencies, local units of government, property owners, etc.), developers, and others locate Section 3 businesses within their community. It also enables HUD grantees to meet their Section 3 obligations by reducing some of the burden associated with locating eligible businesses.
- It is important to note that Section 3 businesses are not entitled to receive contracts simply by being listed in HUD's Section 3 Business Registry database. Eligible businesses may need to demonstrate that they are responsible and have the ability to perform successfully under the terms and conditions of proposed contracts. Section 3 requirements at 24 CFR 135, then provides preference for contracts and subcontracts to these firms-but not a guarantee.
- While the Department maintains the Business Registry database, it has not verified the information submitted by the businesses and does not endorse the services they provide. Accordingly, it is recommended that users perform due diligence before awarding contracts to firms that have self-certified on this registry by ensuring that they meet the definition of a Section 3 business concern as defined by the Department's regulations at 24CFR135.5.
- The general public can notify the Department through the Business Registry website if they believe a firm has potentially misrepresented themselves as a Section 3 business. In such situations, HUD will request documentation and additional information from the business to verify that they qualify for inclusion in the database. Businesses found to have misrepresented themselves will be removed from the database and penalized (see registry webpage for more information).